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Associate Contract Analyst

Company: eclaro
Location: White Plains
Posted on: May 17, 2019

Job Description:

Hi, My name is Eric Jones. I'm a recruiter with a staffing firm called Eclaro. Our client in White Plains, NY is looking for Associate Contract Analyst. This is a 12 months contract with possible extension. We are looking for Associate Contract Analyst Project Overview This role will support the Contract Management department. The Contract Analyst will develop and process SAP purchase requisitions in support of the business unit s needs. The individual will support the process for improvement efforts to digitization, reduce hard copy documentation and improve the efficiency of document retrieval that aligns with Client s sustainability goals. The analyst will also update and maintain the contractor database to ensure it is current with contact information for future solicitations. Functions and Responsibilities Tracking and updating while also ensuring their accuracy, quality, and integrity Assist in project completion to ensure project teams submit all required documentation Track and monitor energy services firms ability to achieve MWBE goals Support senior staff in the development of schedules and track deliverables of new Request for Proposals (RFP) in support of the energy efficiency programs. RFP s, including auditing, engineering, design, construction management, program evaluation, and turnkey implementation services. Incumbent shall develop SAP requisitions and shall work with senior staff to gain the necessary approvals to allow for solicitations. Ensure the contractor posts MWBE utilization plan on Client website within 10 days of general contractor contract award. Ensure contractor(s) confirm that the proposed firms are registered as MWBE. Ensure the contractor(s) check NYS Debarred list to ensure proposed firms are NOT listed. Forecast contract expenditures to ensure all contracts are properly funded. Develop monthly and quarterly forecast reports to plan Procurement related transactions. Coordinate Procurement status update meetings and provide weekly status updates including an inventory of all open transactions. Maintain contractual records and documentation such as change orders, task order releases, contract award recommendation memorandums, and trustee items. Development of Monthly Contract Expenditures Reports using complex interfaces from various software applications. Track and Maintain Implementation Contractors most up to date Insurance Certificates. Track and Coordinate Open Procurement Transactions with Stakeholders Skills Requirements Specific knowledge in Microsoft Suite (Word, Excel, Access) and SAP Knowledge of a variety of different document types and formats, including Engineering reports and legal documents Ability to successfully prioritize work on multiple tasks Good organizational skills with an attention to detail Ability to work with limited supervision Ability to use sound judgment Ability to establish effective relationships with team members Exceptional customer service and strong interpersonal skills are required Effective written and oral communication skills Technical Theoretical Knowledge Thorough understanding of the business industry with analytical skills and capabilities. Knowledge of basic accounting procedures and principles. Incumbent must be able to review field construction bid documents and ensure compliance with Client procurement policies. Communications (Written Oral) Incumbent must have good written and verbal communication skills. Incumbent must possess be able to organize information and effectively present ideas to the intended audience. Incumbent must be able to receive verbal direction and follow-up forwith supervisor. Incumbent must communicate and work effectively with contractors and consultants. Incumbent must have good writing skills and be able to prepare rather complex reports and equipment reviews suitable for final submission. Leadership Influence (such as negotiation skills) Incumbent must demonstrate personal motivation, foresight and good judgment. Incumbent must be able to work effectively with consultants, contractors, and equipment suppliers. Education and Certifications Bachelor s degree is required. Minimum of 3+ plus years of utility experience. Incumbent must have some project management experience. Experience with Client policies and business practices is preferred. Knowledge of financial management procedures and principles. Personal computing skills, including familiarity with spreadsheets, word processors, databases, and project management software. Work Schedule Monday through Friday. 8-hour day consisting of 7.5-hour paid workday plus a required 0.5-hour unpaid lunch. Paid for time worked only there are no paid holidays, vacation or sick days. Overtime is not permitted unless authorized in advanced. Contingent Worker is required to badge in and out of the Main Lobby turnstiles for all daily entrances and exits. Contingent Worker must follow site-specific security protocol. Candidate required to be local to Tri-State area and in W2 status as employee of Service Providers. Candidate that are foreign nationals or hold visas must be disclosed at the time of submission. Be mindful that selected candidates must abide by Client s Code of Conduct and identify possible potential conflict of interest in a required disclosure form upon onboarding. If you are interested in this opportunity, please send me your updated resume in word format or call ASAP so that we can discuss it in more detail. I look forward to speaking with you! Thanks Regards, Eric Phone 212-901-3838 Mobile 917-751-3690 Email the Right People are The Answer Eclaro 450 Seventh Avenue, Suite 1102, New York, New York 10123 (212) 258-2626 eclaroIT.com

Keywords: eclaro, White Plains , Associate Contract Analyst, Professions , White Plains, New York

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