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Executive Assistant to Chief Executive Officer

Company: Forge Health
Location: White Plains
Posted on: July 25, 2022

Job Description:

About Us:Forge Health is a mission-driven, venture backed, high-growth company revolutionizing the future of behavioral healthcare. Our mission is to dynamically transform the behavioral health industry by offering specialized outpatient mental health and substance use treatment that address the unique culture and values of first responders, emergency and health care professionals, veterans, active-duty members of the military and their families, as well as the general population. We are a team of mental health providers and executive healthcare leaders who are relentlessly dedicated to providing the highest quality, affordable, and effective "one-stop-shop" care to those in need.We're thrilled to have been named the #1 fastest growing behavioral health company in 2021 by Inc. Magazine - a remarkable honor that is a testament to our team's relentless commitment to our mission. If you're passionate about building a great business that makes a difference and working alongside sharp, dedicated, and entrepreneurial individuals, then Forge Health is the right fit for you. Come join us!What we're looking for:A forward thinking, detailed oriented Executive Assistant to the CEO to provide direct administrative and strategic support to the CEO in managing the key processes that help drive the organization. The ideal candidate is comfortable with heavy calendar management and high-volume meeting arrangement. Over-communication and proactive thinking is an asset in this role, along with a keen perception of people and situations. As our Executive Assistant, you'll build strong relationships quickly, both internal and external to the company. You want to work for a company that is mission-driven, and centered around the individuals served.What you'll be doing:

  • Provide full executive administrative support to the CEO including heavy phone coverage, detailed calendar management, and meeting coordination and logistics
  • Create and present daily summaries of top level items the CEO needs to review in a timely fashion
  • Assist with all recruiting that the CEO takes part in
  • Create daily information sheets to include background information for each meeting
  • Input data into Salesforce and ensure the integrity of the data
  • Maintain spreadsheets in Excel and Google Sheets
  • Manage heavy and complex calendars/scheduling, coordinate meetings and troubleshoot any conflicts
  • Coordinate complex domestic travel including flights, hotels and ground transportation
  • Answer incoming calls in a professional/timely manner and screen and forward calls accordingly
  • Manage conference rooms including but not limited to; conference room scheduling, setup and breakdown of conference rooms (tech setup, catering etc.)
  • Order breakfast/lunch catering for office/meetings
  • Collaborate with Office Manager to maintain smooth office operations at all times
  • Provide backup support to the Receptionist/Office Manager
  • Assist with firmwide event coordination and planning
  • Approach challenges with a positive and solutions-minded perspective; must be flexible and adaptable in the face of constant change
  • Work on ad hoc projects as needed
  • Handle minimal personal requestsHow we define success:
    • 6+ years of professional experience in an administrative capacity
    • 3+ years of experience supporting C-level executives in an EA capacity, or equivalent
    • Proactively manage calendars, anticipate and resolve any scheduling conflicts or overlaps at the drop of a hat
    • Handle confidential documents with discretion; facilitate and manage key documents across multiple workspaces that are crucial to our daily operations and contracting
    • Draft, edit and organize presentations on behalf of Chief Executive Officer as needed
    • Assist with hiring process and onboarding of your executives' team members
    • Manage projects simultaneously, identifying gaps, and taking ownership of projects; compile and prepare material and agendas for team meetings
    • Plan and coordinate logistics for executives' team events including: holiday parties, social events, leadership offsites, and celebrating milestone events.
    • Run all travel arrangements for executives as the need arises, and coordinate related logistics (air travel, rental car, hotels)
    • Conduct research projects across across a variety of topics, as assigned
    • Build strong rapport with our leadership team and Executive suite, developing a sharp sense of timing and prioritiesWhy Forge?The opportunity:Our team refuses to compromise on integrity, and we look for talented, driven hard workers who hold the same passion for the pursuit of high quality, evidence-based mental health and substance use care that we do. Our collective passion is driven and embodied by our core values:
      • Fulfilling: Our work creates lives that are complete and self-actualized, enabling stronger families and communities - and a therapeutic community rewarded by success
      • Optimistic: Our passionate positivity and empathy overcome setbacks and get you to your goals, scientifically and humanely
      • Reciprocal: Without mutual trust and commitment, there can be no progress
      • Grateful: We profoundly recognize and appreciate the trust of our patients and the commitment of our clinicians
      • Evidence-Based: We are committed to measurable outcomes, which provide confidence to our patients and creates a standard of care for ourselves and othersThe package:At Forge, our people are our greatest asset. We're collaborative, empathetic, and passionate. We learn from our mistakes, we carve out time to breathe, and we are celebrated for our wins. In short, we know that we can't do what we do without you! So, we designed a comprehensive, competitive benefits package that reflects our appreciation of our people:
        • Competitive salary aligned with your experience
        • Comprehensive paid time off package
        • Annual time off to volunteer
        • Parental leave
        • Annual continuing education allocations
        • Competitive medical, dental, and vision package in which you are covered from first day of employment
        • Annual subscription to a leading meditation app
        • An environment that fosters professional development including financing for advanced licensure and certifications
        • Internal supervision opportunities
        • Dedicated, motivated team and chance to be part of a highly ambitious medical startup
        • Modern, elegant, and high-end work environment

Keywords: Forge Health, White Plains , Executive Assistant to Chief Executive Officer, Executive , White Plains, New York

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