Secretary (OA) (12 Month Roster) Amended

Company: Department Of The Treasury
Location: White Plains
Posted on: November 17, 2023

Job Description:

DutiesWHAT IS THE SMALL BUSINESS SELF EMPLOYED (SB/SE) DIVISION?A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisionsThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.* Receives and reviews all incoming mail and correspondence for the manager. Refers only that which requires personal attention. Determines what correspondence should be controlled with deadlines.* Serves as the liaison between the manager and his/her key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with Headquarter and Program Officials.* Acts as office manager for the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used. Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence.* Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by an appropriate segment of the organization. Ensures the follow-up action is accomplished. Edits and offers a critique on organizational internal management documents, pointing out aspects such as lack of clarity or understandability and questions on substantive content.* Exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most administrative business involving established policy or routine matters. Maintains the confidential files of all sensitive material for the manager. Territory Managers, and equivalent level supervisors, are given authority and latitude in dealing with employee issues, including actions involving labor relations matters. The secretary also establishes and maintains general administration and other confidential files in the manager's immediate office.HelpRequirementsConditions of EmploymentSTANDARD POSITION DESCRIPTIONS (SPD):PD93209 and PD93208Visit the IRS SPD Library to access the position descriptions.* Telework Eligible Positions: Telework eligible positions do not guarantee telework. Employees must meet and sustain IRS telework eligibility requirements (e.g., reporting at least twice a pay period to your assigned Post of Duty (POD)) and supervisor's approval to participate in the IRS Telework Program. Employees must also be within a 200-mile radius of their official assigned post-of-duty (POD) while in a telework status. As a reminder - If you are selected for a position, you are responsible for reporting to your designated POD (location) on the negotiated start date or as directed by management.* A 1-year probationary period is required (unless already completed).* Obtain and use a Government-issued charge card for business-related travel.Twenty-Eight (28) positions will be filled within Small Business Self Employed. Twenty-Seven (27) Positions for Field Examination; One (1) position for Specialty Examination as follows:These are the locations and the number of current vacancies available:For Field Exam -(3) WI1696 Waukesha, WI; WI1720 Milwaukee, WI; WI1784 Madison, WI; MN1675 Bloomington, MN; MN1600 St. Paul, MN; ND0046 Fargo, ND; MO1833 Chesterfield, MO; IL0236 Chicago, IL; IL2563 Matteson, IL; MI2218 Ann Arbor, MI; MI0800 Detroit, MI; MI2097 Farmington Hills, MI; MI2181 Pontiac, MI; MI3022 Flint, MI; OR MI2210 Grand Rapids, MI.(4) TX0297 Houston, TX; TX0298 Houston, TX OR TX2298 Houston, TX; LA1336 New Orleans, LA; TX0302 Farmers Branch, TX; TX0284 Dallas, TX; TX2835 Austin, TX; TX2982 San Antonio, TX; OR TX2653 Fort Worth, TX;(6) WA0101 Seattle, WA; WA8075 Tacoma, WA; NV7516 Las Vegas, NV; OR0043 Portland, OR; CO1811 Denver, CO; UT1522 Salt Lake City, UT; CA6139 Sacramento, CA; OR CA0281 Oakland, CA;(6) CA0273 Long Beach, CA; CA7395 Santa Ana, CA; CA7898 Fresno, CA; CA7226 Fresno, CA; CA7333 Fresno, CA; CA7462 Fresno, CA; CA7456 Fresno, CA; CA7102 Bakersfield, CA; CA7159 Santa Clarita, CA; CA8500 Camarillo, CA; CA8479 Carpenteria, CA; CA7585 Santa Maria, CA; CA0150 Los Angeles, CA; CA0521 Laguna Nigel, CA: CA0316 San Diego, CA; CA6921 San Marcos, CA; CA6218 Glendale, CA; CA7023 El Monte, CA; CA7816 Woodland Hills, CA; CA7903 Palm Springs, CA; CA8050 San Bernardino, CA; AZ0058, Tucson, AZ: AZ7748 Phoenix, AZ; AZ6886 Mesa, AZ; AZ7887 Glendale, AZ OR NM1464 Albuquerque, NMContinued in Additional InformationQualificationsFederal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.You must meet the following requirements by the closing date of this announcement:SPECIALIZED EXPERIENCE: GS-06 LEVEL: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS- 05 grade level in the Federal service. Specialized experience for this position includes: receiving calls and visitors and directing them to appropriate person or subordinate office; Preparing a variety of correspondence, reports, forms, requisitions, requests for personnel actions and legal documents; Reviewing documentation for proper format, conformance with procedural instructions, grammar, punctuation, and spelling; Organizing and maintaining files and records, manuals, handbooks, and other related materials; Scheduling appointments and assembling background material; Providing basic coordination and pertinent information on office functions.SPECIALIZED EXPERIENCE: GS-07 LEVEL: You must have 1 year of specialized experience at a level of difficulty and responsibility equivalent to the GS-06 grade level in the Federal service. Specialized experience for this position includes: screening and answering telephone calls and determining which require personal attention; Establishing, organizing, and maintaining files of correspondence, manuals, and other related information; Reviewing correspondence and reports for proper format, grammar, punctuation, and mathematical correctness; Scheduling and shifting appointments based on commitments; Gathering and assembling necessary supporting documentation for reports; Providing advice, assistance and training to clerical support positions; Scheduling engagements and background material and preparing notes regarding topics to be discussed.ANDMEET TIME IN GRADE (TIG) REQUIREMENT: For positions above the GS-05, applicants must meet applicable time-in-?grade requirements to be considered eligible. One year (52 weeks) at the next lower grade level is required to meet the time-in-grade requirements for the grade you are applying for.ANDTIME AFTER COMPETITIVE APPOINTMENT: By the closing date (or if this is an open continuous announcement, by the cut-off date) specified in this job announcement, current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate, known as time after competitive appointment. For this requirement, a competitive appointment is one where you applied to and were appointed from an announcement open to "All US Citizens".You must meet the following special requirements: Applicants must be a qualified typist with a minimum typing speed of 40 words per minute (based on a 5-minute sample with three or fewer errors). Applicants may meet these requirements by passing the appropriate performance test, presenting a certificate of proficiency from a school or other organization authorized to issue such certificates by the Office of Personnel Management local office, or by self-certifying their proficiency. Performance test results and certificates of proficiency are acceptable for three years. We may verify proficiency skills of self-certified applicants by administering the appropriate performance test.For more information on qualifications please refer to OPM's Qualifications Standards.EducationA copy of your transcripts or equivalent documentation is required for positions with an education requirement, or if you are qualifying based on education or a combination of education and experience. An official transcript will be required if you are selected. If the position has specific education requirements and you currently hold, or have previously held, a position in the same job series with the IRS, there is no need to submit a transcript or equivalent at this time. Applicants are encouraged, but are not required, to submit an SF-50 documenting experience in a specific series. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Click here for Foreign Education Credentialing instructions.Additional information(3) MD0055 Baltimore, MD; MD1248 Rockville, MD; PA0745 Monroeville, PA; PA0596 Scranton, PA; TN0052 Nashville, TN; TN0076 Knoxville, TN; TN2070 Memphis, TN; TN2351 Chattanooga, TN OR KY0086 Louisville, KY(5) FL2437 Plantation, FL; FL0061 Miami, FL; FL1328 West Palm Beach, FL; FL0067 Jacksonville, FL; FL2402 Tampa, FL; FL3285 Ft. Myers, FL; FL3132 Orlando , FL; FL2668 Ocala, FL; GA2713 Smyrna, GA; GA2493 Decatur, GA; GA2004 Tulane, GA; GA0087 Summit, GA; NC2668 Greensboro, NC; NC2598 Charlotte, NC; NC1151 Raleigh, NC OR SC2095 Greenville, SCFor Specialty Exam - (1) Detroit MI MI0800* We may select from this announcement or any other source to fill one or more vacancies. Additional jobs may be filled.* The salary range indicated in this announcement reflects the minimum locality pay up to maximum locality pay for all duty locations listed. The range will be adjusted for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.* This is a non-bargaining unit position.* Tour of Duty: Day Shift- Start and stop times between 6:00am and 6:00pm* Alternative work schedule, staggered work hours or telework may be available.* Relocation expenses - NonePlease consider each location carefully when applying. If you are selected for a position at one of your location selections, that location will become your official post of duty.If the position(s) are no longer needed prior to the closing date, this announcement may be closed early.This is an open continuous announcement which will be used to fill vacancies in the locations listed as they become available for the next 12 months contingent upon funding and space requirements. Applicants must apply and/or update their applications by 11:59 pm ET at the close of the following cutoff dates to be considered: Cutoff date(s): 6/9/2023, 9/19/2023. This announcement may be amended to include additional cut-off dates within the 12 month period if needed, not later than 10 days prior to the additional cut-off date(s). Eligible applicants who apply by the initial cut-off date, will be referred in score order. If additional vacancies exist, remaining applicants will be considered in score order as needed. Selections from this announcement may be made no later than 6/17/2024.Any required documents should be submitted at the time that you apply - documents will not be accepted after the vacancy closes.Read more*

Keywords: Department Of The Treasury, White Plains , Secretary (OA) (12 Month Roster) Amended, Administration, Clerical , White Plains, New York