WhitePlainsRecruiter Since 2001
the smart solution for White Plains jobs

Office Administrator

Company: TalentHub Worldwide
Location: White Plains
Posted on: February 16, 2020

Job Description:

Company Description

Risk Insurance Company

Job Description

Department: Claims & Administration

Reports To: Manager, Support Services

POSITION OBJECTIVE: This position provides clerical and administrative support to the Vice President, Claims & Administration and Claim Department Professionals. The Office Administrator also supervises the company's support functions.

ESSENTIAL RESPONSIBILITIES:

1. Provide administrative and clerical support to VP, Claims & Administration and Sr. Claims Examiners, including handling phones, calendar, correspondence, memos, minutes, reports, updating, revising and maintaining departmental manuals and employee/agency contact lists and preparation for all meetings. Serve as first point of contact for all inquiries to VP's office, handling as many as possible independently and escalating when needed.

2. Oversee and coordinate department operations.

a. Serve as liaison to other departments.

b. Ensure department staff, and department visitors / temporary staff / auditors, have the supplies, resources, and space required to complete work.

c. Ensure that check requests and closing papers are complete and overseeing employee expense reimbursement forms and training reimbursements.

d. Review and approve office supply orders.

3. Manage support services team.

a. Monitor support team's performance, give on-going performance feedback, and conduct performance appraisals.

b. Follow appropriate processes in the selection of new employees, salary increases, promotions and terminations.

c. Complete biweekly timesheets and overseeing time off requests for the support services team.

4. Performs other duties or special projects as required or assigned.

5. Handles office suite issues:

a. Notifies vendor regarding issues within the office suite (temperature control, lighting, cleaning, parking and access cards).

PERFORMANCE METRICS:

--- Department staff has the resources and information they need to complete their work efficiently.

--- Department new hires are on-boarded effectively; operations continue effectively when department staff transition out of the organization; HR is notified promptly of important employee life events.

--- VP office operations are run effectively, professionally and efficiently.

--- Finalizes all work assignments within the provided deadline.

--- Documents are accurate and error-free.

--- Screens and directs phone calls to appropriate parties and takes accurate messages.

QUALIFICATIONS AND REQUIREMENTS:

Education/Certification

Bachelor's degree (BA/BS) preferred.

Experience Required

--- Minimum 3 years' experience.

--- Supervisory experience preferred.

Skills/Abilities

--- Strong interpersonal and communication (both verbal and written) skills.

--- Demonstrated ability to exercise political savvy, good judgment, tact and diplomacy with colleagues, clients and other constituents at all levels of an organization.

--- Ability to exercise appropriate discretion in the identification of issues for consideration and resolution by superiors.

--- Ability to maintain confidentiality of highly important and sensitive information.

--- Ability to work with minimal guidance or direct supervision and make independent decisions.

--- Excellent organizational skills, attention to detail and demonstrated ability to consistently deliver accurate work products.

--- Attention to detail, thoroughness and demonstrated ability to consistently deliver accurate work products.

--- Proficient in Microsoft Office as demonstrated by test scores of 75% + in Word, Outlook, PowerPoint and Excel. Able to type 50 words per minute.

POSITION CLASSIFICATION:

Classification: Non-union

FLSA Status: Exempt

Additional Information

Salary is 65K per year.

Keywords: TalentHub Worldwide, White Plains , Office Administrator, Administration, Clerical , White Plains, New York

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Clerical/Administrative - Data Entry
Description: SunIRef:it Clerical/Administrative - Data Entry Vedainfo Inc - Garden City, NY Hi, Greetings... My name is Ilyas. I am a Staffing Coordinator at Vedainfo, I am reaching out to you on an exciting job (more...)
Company: Vedainfo Inc.
Location: Garden City
Posted on: 02/21/2020

Informatica Admin at New York City, NY
Description: Hi, Job Role: Informatica Admin PowerCenter Location: New York City, NY Duration:
Company: Peritus Inc.
Location: New York
Posted on: 02/21/2020

Part Time Data Entry
Description: We are actively seeking work from home customer service and appointment setting representatives. Your
Company: Morani Enterprise
Location: Edison
Posted on: 02/21/2020


RN House Supervisor Admin Children's PT Nights (Relo - TX - Sign On Bonus)
Description: The Nursing Administrative Supervisor supervises and coordinates Nursing personnel in all areas of Hospital to provide safe, efficient, and therapeutically effective Nursing care. The Nursing Administrative (more...)
Company: Baylor Scott
Location: Yonkers
Posted on: 02/21/2020

Security Officer - Office Building - Midtown, Manhattan
Description: Allied Universal is seeking Professional Security Officers. Our Security Officers allow us to contribute to our company's core purpose of providing unparalleled service, systems and solutions to serve, (more...)
Company: U.S. Security Associates, Inc
Location: New York
Posted on: 02/21/2020

Executive Administrative Assistant
Description: A world-renowned financial services firm located in the heart of Midtown is looking for a highly-organized Executive Assistant to join their fast-paced team This
Company: Asset Management Company
Location: New York
Posted on: 02/21/2020

JAVA/ORACLE Regulatory Developer - Front Office (NJ) W2 Only
Description: This position is located in Jersey City NJ. W2 Candidates Only, NO AGENCIES INTERESTED , please submit resuems to: Jackie Tagorda 973-805-7003 jtagordagalentechsolutions.com JAVA/ORACLE Regulatory Developer (more...)
Company: Galen Technology Solutions, Inc.
Location: Jersey City
Posted on: 02/21/2020

Office Manager
Description: Our Company:At Impact our culture is our soul. We are passionate about our people, our technology, and are obsessed with customer success. Working together enables us to grow rapidly, win, and serve the (more...)
Company: Impact
Location: New York
Posted on: 02/21/2020

Complex Case Coordination (C3) Liaison - Any WWP Office Location
Description: Job SummaryThe Wounded Warrior Project WWP Warrior Complex Case Coordination C3 Liaison responds to referrals of warriors in crisis, conducts initial assessments, and refers warriors to appropriate (more...)
Company: Wounded Warrior Project, Inc.
Location: New York
Posted on: 02/20/2020

EA to CEO and Administrative Support
Description: About CREO The CREO Syndicate CREO is a 501c3 public charity with a mission t catalyze private capital into solutions that address some of the most pressing environmental challenges of our time: climate (more...)
Company: CREO Syndicate
Location: New York
Posted on: 02/20/2020

Log In or Create An Account

Get the latest New York jobs by following @recnetNY on Twitter!

White Plains RSS job feeds