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E-billing Administrator

Company: Wilson Elser
Location: White Plains
Posted on: July 26, 2022

Job Description:

Wilson Elser currently seeks an E-Billing Administrator to be responsible for key phases of the e-billing process, including, bill submission, follow-up on rejected items, and acceptance tracking. This role can be fully remote from anywhere in the country that Wilson Elser has an office or on site in White Plains or NYC.

This exciting role offers growth and learning opportunities for a motivated recent college graduate, or individual who has professional work experience and is seeking to advance their career.

The Firm

Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with nearly 900 attorneys, across 42 offices in the United States and one in London. Founded in 1978, we ranks among the top 200 law firms identified by The American Lawyer and is included in the top 50 of The National Law Journal's survey of the nation's largest law firms.

The Position

Qualifications

  • Bachelor's degree
  • 1+ years of e-billing experience within a corporate law department or law firm
  • Proficiency with Windows-based software and Microsoft Word, Excel and Outlook
  • Experience manipulating and scrubbing data especially within Microsoft Excel (V-lookups, pivot tables)
  • Knowledge of legal billing and Middleware systems a plus (i.e. Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)
  • Knowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats a plus.
  • Strong reading comprehension, analytical and problem solving skills
  • Ability to exercise proper judgment
  • Ability to produce detailed and accurate work products
  • Ability to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirements.
  • Ability to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clients.
  • Ability to provide quality client service to both internal and external contacts, regarding matters of a routine nature.
  • Ability to identify issues and oversee the execution of resourceful solutions
  • Willingness to learn and develop new skills Responsibilities
    • Execute electronic submission of client invoices via various e-billing middleware systems
    • Identify, troubleshoot and resolve issues that arise during the invoice submission process
    • Coordinate with attorneys, clients and administrative staff for resolution and maintenance tasks associated with client e-billing requirements
    • Escalate issues as needed to Supervisor, Manager and Director
    • Clearly communicate issues to team members, attorneys and upper management
    • Track statuses of submitted invoices to ensure payment from client
    • Maintain internal database of e-billed clients and their compliance requirements
    • Document and update reference materials for all aspects of the e-billing process as necessary
    • Assist with partner and client inquiries in a timely manner
    • Provide updates and financial analysis to attorneys, clients and administrative staff as requested
    • Participate in firm-wide and departmental projects and initiatives
    • Perform other duties as assigned Why Should You Apply?
      • Excellent Benefits including a 401k match
      • Generous PTO plan
      • Excellent growth and advancement opportunities
      • Corporate Discount Plans
        Interested?

        Wilson Elser is a firm who focuses their commitment to both their clients and you! Please consider joining our team by applying online or sending your credentials to and putting "E-billing Administrator" in the subject line.

        We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.

Keywords: Wilson Elser, White Plains , E-billing Administrator, Accounting, Auditing , White Plains, New York

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